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App.B: Example Verification Scope for Certification of Fixed Offshore Structures [Table of Contents]

DNV-OSS-304 Risk Based Verification of Offshore Structures

[-] App.C: Examples of Verification Documents

APPENDIX C
Examples of Verification Documents

App.C
A. Verification Documents

App.C
A 100   Validity of verification documents

App.C A
101   Verification documents are, in principle, documents confirming that an examination has been carried out, and are valid only at the date of issue.

App.C
A 200   Statement of compliance

App.C A
201   A Statement of Compliance can be issued on completion of each particular project phase, or natural part thereof, and shall be based on a dedicated verification report.

App.C A
202   A Statement of Compliance shall be issued as a formal statement confirming that verification of documents and/or activities, has found that the process facility, a part thereof, or a verification activity, complies with the requirements applicable for that particular project phase.

App.C A
203   The technical information on a Statement of Compliance shall contain:
—fixed offshore facility description and item number, if relevant
—application (operational limitations and conditions of use) for which the facility is intended
—codes and standards with which the fixed structure has been found to comply
—level of verification
—an appendix containing the accompanying dedicated verification report.


App.C A
204   A Statement of Compliance shall be signed by the DNV Project Manager.

An example of a typical Statement of Compliance is shown at the end of this appendix.

App.C
A 300   Verification reports

App.C A
301   Verification reports are issued to confirm that the relevant product or service was completed in accordance with specified requirements.

App.C A
302   The report shall include information such as:
—product or service description and item number, if relevant
—application (operational limitations and conditions of use) for which the product or service is intended
—codes and standards against which the product or service is verified
—a clear statement of the conclusion from the verification (stating weather the product or service does or does not meet the specified requirements)
—codes and standards used as reference
—documentation on which the verification report is based (documents, drawings, correspondence, including revision numbers)
—project-specific scope of work tables
—any comments
—identification of any non-conformances.


App.C A
303   The verification report shall always be dated and have two signatures, the originator and the DNV internal verifier.

App.C
A 400   Verification comments

App.C A
401   Reviews of documents shall be reported using Verification Comment Sheets (often called VerComs). These documents give the client details of the aspects of the fixed offshore structure facilities design and construction that DNV:
—considers as not meeting the specified requirements
—considers as not having enough information to make a decision
—offers advice based on its own experience.


App.C A
402   Only in the first two instances does DNV expect a response from the client or its contractors.

App.C A
403   An example of a typical Verification Comment sheet is shown at the end of this appendix.

App.C
A 500   Audit report

App.C A
501   Audit reports are issued to document that a company's quality management system has been reviewed and its compliance (or not) with the nominated standard and project requirements. In addition, the audit reports documents the compliance of the system with the documented procedures and whether these procedures are effective.

App.C A
502   Audit reports shall contain information such as whether:
—the company has a documented quality system
—this quality system been certified by an accredited Certification Body for the product (or service) in question
—the quality system covers the following quality assurance elements adequately for the product:
—organisation
—authority/responsibility
—job descriptions for key persons
—internal quality audits
—documentation change control
—job instructions/procedures
—non-conformance/corrective action.
—there are adequate procedures for activities such as:
—calibration of equipment
—material identification and marking
—control of special processes such as welding, NDT, PWHT
—non-conformance identification and handling
—inspection status
—final inspection.
—the company's facilities are, in general, considered adequate for the scope of supply
—a quality plan have been prepared for the order concerned
—the purchaser or their appointed inspection agency have planned to attend the works
—there are any problem areas identified.


App.C A
503   An example of a typical audit report is shown at the end of this appendix.

App.C
A 600   Visit reports

App.C A
601   Visit reports are documentation/recording of attendance activity by DNV.

App.C A
602   A visit report shall contain enough information to identify clearly the product or service that has been examined, the operating conditions or specifications to which it was examined and the conclusion reached by DNV.

App.C A
603   The visit report shall be printed on the relevant form and shall contain as much information as possible in accordance with the standard headings in the form. In addition, the report number shall be shown.

App.C A
604   An example of a typical Visit Report is shown at the end of this appendix.

App.C
B. Use of Quality Management Systems

App.C
B 100   General

App.C B
101   The assurance of structural integrity requires that gross errors during design, construction and operation be minimised. The likelihood of gross errors shall be reduced in a systematic manner by the operation of a quality management system which shall be adequate for the work being carried out.

App.C B
102   Quality management systems frequently are documented at three levels:
—the quality manual and related procedures document how the organisation, as a whole, manages the quality of all its products and services
—the quality plan documents the specific procedures related to a particular project
—the inspection and test plan documents how the quality control activities for a particular project shall be carried out and recorded.

App.C
B 200   Quality plans

App.C B
201   The basic function of a quality plan is as an aid in the management of a project. In an organisation with many quality procedures for a variety of functions the quality plan states those that are applicable to that particular project. The quality plan acts as a route map through the complexities of management of the project and highlights those activities relevant to quality management.

App.C B
202   The project quality plan normally consists of two parts; firstly, a narrative description of the means of controlling the project, and secondly, a tabular description of the inspections and tests to be carried out during the work.

App.C B
203   The quality plan should address:
—organisational details of the project
—authorities and responsibilities of key personnel
—interfaces between the client, contractors, sub-contractors and third parties
—quality assurance activities placed on sub-contractors
—cross references to existing company procedures.


App.C B
204   The narrative part of the quality plan should include a description of:
—the applicable standards
—project organisation and responsibilities
—review of the contractual requirements
—project planning and progress reporting
—procedures for such activities as design control, purchasing, construction, installation, commissioning, interface control and auditing
—procedures for inspection and maintenance as well as normal operation
—emergency response issues


App.C B
205   Additionally, the narrative part of the plan should describe the documentation requirements. It should be specified:
—what documents are required
—at what stage these documents are required
—who is responsible for preparing the documents
—relevant parties to whom documents are submitted
—how any necessary approvals are acquired
—who has the originals and who has copies
—whether copies have to be certified copies
—the length of time documents are to be retained and by whom.

App.C
B 300   Inspection and test plans

App.C B
301   The tabular description of the inspections and tests to be carried out during the work is frequently known as the inspection and test plan.

App.C B
302   The following items should be checked for inclusion within the inspection and test plan:
—each inspection and test point and its relative location in the production cycle should be shown
—the characteristics to be inspected and tested at each point should be identified
—the use of sub-contractors should be indicated and details of how the verification of sub-contractor's quality shall be carried out should be shown
—hold points established by the constructor, the operator or a third party, where witness or review of the selected inspection or test is required, should be shown.

App.C
B 400   Review of quality management programme

App.C B
401   The contractor's quality manual shall be reviewed for compliance with ISO 9001 or 9002 as appropriate. The contractor's operations should be audited to establish compliance with the documented system.

App.C B
402   If the contractor has a quality system certified by an accredited third party certification body, this may be taken as evidence of a satisfactory quality system provided the certificate is relevant to the contractor's scope of work for the project. However, the last two years' periodical audit reports shall be reviewed to identify if any recurring non-conformities exist.

App.C B
403   Any weaknesses revealed during this audit, or through the review of periodical audit reports, shall be considered when planning the contractor monitoring activities.

App.C B
404   Surveillance of the continuing acceptability of the contractor's quality management system is carried out by observing a selection of audits carried out by the contractor as part of its internal audit system. The audits to be observed should be selected over the length of the project at suitable intervals and should cover as wide a selection of activities as possible.

App.C B
405   Contractors' inspection and test plans for the various activities undertaken during their scope of work shall be reviewed and accepted after they are found to be adequate.

App.C
C. Document Forms

App.C
C 100   Introduction

App.C C
101   The end of this appendix includes example forms for use by DNV in verification.

App.C C
102   The following forms are included:
—Statement of Compliance
—Verification Comments Sheet
—Audit Report
—Visit Report.

App.C
C 200   Statement of Compliance

raster

App.C
C 300   Verification Comments Sheet

App.C C
VERIFICATION COMMENTS SHEET 
Project Title: DNV Project No.: 
 Prepared by: Date: Sign: Document No.: 
Verified by: Date: Sign: Revision:  
Have all previous comment to this document been satisfactory solved or repeated below? YES / NO / N/A 
VERIFICATION COMMENTS: 
VerCom. No.: Description: Category 1  Status 2  
1.    
2.    
3.    
4.    
5.    
6.    
7.    
8.    
9.    
10.    
 
Notes: 
Category 1
NC = Non-Conformance
The information contained in the document is not accepted as complying with the applicable requirements due to outstanding areas of concern.
TQ = Technical Query
The review of this document cannot be completed until the information requested is submitted.
A = Advice (reply not needed)
The information contained in the document is accepted as complying with the applicable requirements but DNV offers certain advice based on its experience 		Status 2
O = Open
C = Closed (requires a reference) 

App.C
C 400   Audit Report

App.C C
DNV Work Order No.: Report No.: 
Vendor: Date of Visit: 
Item: Purchase Order No.: 

This form is to be used as checklist and report for reviewing the quality system of companies supplying items subject to inspection by DNV. It should be appended to the first visit report.
 
1 Does the organisation have a documented quality system?
Quality Manual: Ref................................Rev. No........
Based upon: ISO 900.. /Other standard ...............
 		Yes/No 
2 Has the quality system been certified by an accredited Certification Body for the product (range) in question?
Body..............................................................
Certificate No.............................. Valid to date...........................
Most recent periodical audit carried out on (date).....................
N.B.If the answer to this question is YES go to item 5.
 		Yes/No 
3 Based on reviews and checks, does the quality system cover the following quality assurance elements adequately for the product in question:
—organisation
—authority/responsibility
—job descriptions for key persons
—internal quality audits
—documentation change control
—job instructions/procedures
—non-conformance/corrective action.
For areas that are inadequate give brief details attached.
 
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No 
4 Are there adequate procedures for following activities as appropriate:
—calibration of equipment
—control of special processes like welding, NDT, PWHT
—material identification and marking
—non-conformance identification and handling
—inspection status
—final inspection
—others - specify.
For procedures found to be inadequate give brief details attached.
 
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No 
5 Are organisation's facilities in general considered adequate for the scope of supply?
 		Yes/No 
6 Has Quality Plan been prepared for the order concerned?
Ref:..................................rev.........
 		Yes/No 
7 Are ......................... or their appointed inspection agency in attendance?
Which inspection agency?...................................................
 		Yes/No 
8 Are any problem areas identified? Give details
 		 
NAME: STATION: 
SIGN: DATE: 
Separate sheets attached Yes/No 

App.C
C 500   Visit Report

App.C C
DNV Work Order No.: Report No.: 
Vendor: Date of Visit: 
Item: Purchase Order No.: 

A visit report is to be prepared after every surveillance visit. It shall be faxed to DNV ..................................... within 3 days of the visit. If required, please give further details on separate sheet.
 
1 Are quality system procedures adhered to?
If no, please give details.
 

Yes/No 

2 Are fabrication/inspection requirements defined in vendor's quality plan being met
-By the vendor?
-By ....................... or their appointed inspection agency?
-Other parties, if any (specify...................................)
If no, please give details.
 		 
3 Is documentation being completed and collated as required?
If no, please give details.
 		 
4 Are there any outstanding non-conformances/corrective action required?
If yes, please give details.
 		 
5 Give brief details of completion status and purpose of visit:
Vendor Q-Plan reference: ..................
 		 
6 Give brief details of work anticipated for next visit:
Vendor Q-Plan reference: ..................
 		 
7 Indicate areas of concern or information requested from other parties not yet available:


 
 
 
  		 
NAME: STATION: 
SIGN: DATE: 
Separate sheets attached Yes/No 

App.B: Example Verification Scope for Certification of Fixed Offshore Structures [Table of Contents]